Job Description
Location: Rosemont, IL
Hours: Full-time; Monday – Friday, 8:30AM – 5:00pm
Overview:
We are seeking an Assistant Property Manager to join our team at Brennan Investment Group! The Assistant Property Manager position The Assistant Property Manager position supports the asset management function of a private real estate investment firm focused on achieving outstanding risk adjusted returns through acquiring, developing and operating industrial properties on a national platform. If you're a proactive, detail-driven professional who thrives in a collaborative environment and enjoys balancing tenant relations, building operations, and administrative responsibilities, we want to hear from you!
Perks:
- High-spirited, positive, and welcoming culture.
- Exceptional team-oriented environment.
- Beautiful modern office space within a Class-A office building.
- Laid-back environment, with casual dress code.
- Fun company events and regular gatherings such as happy hours, team outings, and more.
- Competitive benefits offerings.
Responsibilities:
- Have a comprehensive understanding of structural building systems.
- Have a comprehensive understanding of the services performed at the building as well as applicable contract language. (i.e. Landscape, Asphalt, etc.)
- Assist in the RFP process when rebidding service contracts.
- Approve One-Time Agreements and Service contracts.
- Utilize Prism to perform routine building inspections; Identify deficiencies and recommend action steps.
- Review tenant work order billback report via Prism.
- Utilization, input, and maintenance of information into Prism work order program.
- Assist in writing the narrative section of the monthly financial report(s).
- Track lease options and encumbrances.
- Prepare tenant welcome packets and onboarding materials.
- Process A/P invoices (coding, entering and obtaining proper approvals).
- Assist in A/R process, including charges to tenant accounts and assisting in tenant rent collections.
- Arrange for utility transfers upon acquisition and/or disposition of an asset; also, arrange for transfers upon tenant move out or move in.
- Utilizing Prism and Jones software, contact existing tenants and vendors to obtain current insurance coverage, any ongoing required maintenance contracts, and emergency contact lists.
- Review expense coding prior to property managers’ approval. Review vendor monthly statements and request outstanding invoices for processing.
- Assist property managers and maintenance technicians with coordination of tenant repair requests.
- Assist property managers with vendor contract preparation and manage/organize the completed documents.
- Review vendor statements; obtain outstanding invoices for processing.
- Assist with tenant relation activities (email blasts, events, gifts, surveys, etc.).
- Complete expense reports for property managers and submit for approval and processing.
- Prepare vendor contracts, manage/organize the completed documents and enter into property management software upon execution.
- Collaborate with Operations team on property tax appeal documentation and other administrative tasks related to property tax appeals.
- Collaborate with property managers to process lender funding packages for capital projects, tenant improvements, commissions, etc.
- Assist property managers on CAM reconciliations, annual budgets, and any other necessary schedules.
Qualifications:
- Requires 1-3 years’ experience in Property Administration, management, or related field and/or training.
- Ability to use computer software and web-based applications.
- Proficient knowledge of the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook).
- Ability to carry out specific oral and written instructions.
- Execute responsibilities with a sense of urgency and follow-through.
- Ability to collaborate with operations, accounting and leasing team members to complete various projects and assignments.
- Excellent customer service and interpersonal skills. Proven ability to communicate via email with customers, vendors, and internal team members.
- Demonstrated ability to manage multiple projects and tasks daily with efficiency and accuracy.
- Ability to organize and prioritize work assignments to meet deadlines.
- Positive, proactive work ethic and approach.
- College degree preferred.
- Real Estate Broker License or willingness to obtain.
Job Tags
Ongoing contract, Full time, Contract work, Casual work, Work at office, Monday to Friday,