Business Office Manager Job at Circle of Care, Salem, OH

dVA4am5VMXRwZExDWHY2UHdrcXVYY3BmY1E9PQ==
  • Circle of Care
  • Salem, OH

Job Description

Job Description: Business Office Manager


I. Position Summary

The Business Office Manager is responsible for ADP and Time Clock, Payroll, Time Sheets, Accounts Payable, Accounts Receivable, Resident Trust, Petty Cash, Statements.
The Business Office Manager maintains office services by organizing office operations and
procedures; preparing payroll; controlling correspondence; designing filing systems;
reviewing and approving supply requisitions; assigning and monitoring clerical functions.
Keeps management informed by reviewing and analyzing special reports; summarizing
information; identifying trends. Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
The Business Office Manager must be able to ensure the smooth running of the office and
help to improve company procedures and day-to-day operation.
The Business Office Manager is responsible to the Executive Director.


II. Responsibilities

1. Answer incoming calls and record messages and door.
2. Accept payments, write receipts for cash payments, copy all checks.
3. Accept dining reservations and payments, notify dietary.
4. Updating resident census, POA, & Permission to enter.
5. Distribute revised Census, POA, & Permission to enter.
6. Assist with bulk mailings and flyers as needed.
7.Ensure all departments have adequate amount of office supplies.
8. Prepare all bank deposits.
9. All cash deposits to the bank to deposit them. Remote
10. Scan all invoices and email to Corporate with the Batch report.
11. File invoices.
12. Enter all new employees into time tender, ADP, and PBenroll.
13. New Hires to Business Office as well as all FT employees to Insurance
Rep.
14. Update Employee Census.
15. Prepare all resident amended addendums for service or room
changes/hospital admissions and returns.
16. Petty Cash Reconciliation
• Prepare expense reports for expenses.
• Enter Petty Cash Reconciliation into PCC.
17. Aging Report on all accounts.
• Call Resident or Resident Family to ensure payment is made on Resident
Account.
18. Fill out all Employment Verifications and return to sender.
19. Revise Statements and send out in the mail.
20. Any other duties assigned by Administrator.
21. Formulate demographic sheet for all new residents and keep up-to-date.
Periodically, record any changes that have taken place for all residents
(insurance change, family member address change, etc.}. Make sure to highlight
whatever change that was updated and provide copies to appropriate nursing
staff.
22. Check the mail and distribute it to all residents and/ or departments.
23. Answer all resident/family members' questions or concerns regarding billing
discrepancies or other issues.
24. IRS Tax reporting (6056 reporting workbook) for 1095-C's


Accounts Payable

• Review invoices from all vendors.
• Ensure the amount charged on the invoice is appropriate for the service provided
by vendor.
• Stamp all invoices and charge to the appropriate department.
• Take invoices to administrator to be approved.
• Enter batch into PCC.
• Review all statements sent from vendors to ensure all invoices have been
entered according to what is listed on the statement.
• Retrieve any missing invoices/credits from vendor as needed.
• Check the invoice report in order to know whether or not a vendor was paid and
when they were paid.


Accounts Receivable

• Enter Cash Receipt batches/deposits into Point Click Care Misc. Cash deposits.
• Enter Managed Care deposits into Point Click Care.
• Enter all necessary changes for residents as they occur (Room changes, rate
increase, resident sent out to hospital and/or coming back from hospital, etc.).
• Enter all ancillaries into PCC.
• Enter all hair care into PCC.
• Generate Statements/Medicaid L TC billing at the end of the month.
• Send them to Residents or residents family/guardian.


Resident Trust

• Maintain adequate cash on hand to meet resident needs.
• Help with resident withdrawals/ deposits into resident accounts.
• Prepare and make all resident trust bank deposits as well as replenishments.
• Issue checks to discharge residents/ POA's
• Audit Quarterly Resident Trust Statements before sending them to the

Guardian/POA.
• Mail out Quarterly Resident Trust Statements to family member or guardian.


Human Resources

• Answering employee questions
• Processing incoming mail
• Creating and distributing documents
• Providing customer service to organization employees
• Serving as a point of contact with benefit vendors/administrators
• Maintaining computer system by updating and entering data
• Compiling reports and spreadsheets and preparing spreadsheets
• Collecting employment and tax information
• Overseeing the completion of compensation and benefit documentation
• PBJ


Payroll and Benefits Administration

• Processing payroll, which includes ensuring vacation and sick time are tracked in
the system
• Answering payroll questions
• Facilitating resolutions to any payroll errors


Record Maintenance

• Updating and maintaining employee benefits, employment status, and similar
records
• Performing payroll/benefit-related reconciliations
• Performing payroll and benefits audits and recommending any correction action
• Completing termination in ADP

Job Tags

Remote job,

Similar Jobs

Southern Health Partners

Correctional Nurse LPN or RN Nights Job at Southern Health Partners

 ...Correctional Nurse LPN or RN Nights at Southern Health Partners summary: As a Correctional Nurse LPN or RN, you will provide essential medical care to patients in a correctional facility, working night shifts in a supportive and safe environment. Your responsibilities... 

Voss Distributing, LLC

Red Bull Sales & Operations Analyst Job at Voss Distributing, LLC

 ...Ready to Drive Impact? Drive Your Career with Voss Distributing: Red Bull Operations & Sales Analyst Location: Davenport, IA | Salary: $60,000/year Are you a data-driven problem-solver ready to make a significant impact? Voss Distributing is seeking a highly... 

Lac Courte Oreilles Financial Services

Loan Processing Agent Job at Lac Courte Oreilles Financial Services

We are looking for a reliable Loan Processor to perform approvals of consumer loans. You will undertake an intermediary role between potential...  ...loans. Requirements Requirements * Offering a $1,500 sign on bonus* As a Loan Processor you will: Perform the... 

R-2 Contractors

Heavy Equipment Shop/Truck Mechanic Job at R-2 Contractors

 ...Job Description Job Description Position Available: Heavy Equipment Shop and Truck Mechanic R-2 Contractors is currently seeking a motivated Heavy Equipment Shop and Truck Mechanic to join our expanding team. This is an exciting opportunity to contribute to our... 

CAIPA MSO LLC

Office Coordinator Job at CAIPA MSO LLC

 ...Description Description: We are seeking for an experienced Office Manager that is flexible, nimble, and open to a challenge to...  ...professional workplace Supervise and lead office staff Schedule and coordinate patient appointments to optimize client satisfaction and...