Job Description
Description Position Summary Provides effective administrative and organizational services to the Human Resources department at Methanex Geismar. The HR Assistant will provide support to the HR team in areas including Compensation, Benefits, Performance Management, Talent Management, HR Training, Workforce Planning, Reporting, Budgeting and Invoicing, Recruiting and Onboarding, and Out-processing. This position also provides occasional support to other Administrative Assistants and Receptionist when needed.
Position Responsibilities - Provides timely and confidential administrative and organizational support to the HR team.
- Assists with the development, maintenance and update of documents, spreadsheets and presentations utilizing Microsoft Office Suite including Word, Excel, PowerPoint and Visio.
- Manages the HR department SharePoint pages.
- Provides administrative support in updating, circulation and publishing of all HR controlled documents.
- Prepares the HR department monthly expense report.
- Assists with creation of HR desktop requisitions/PO's and receives invoices for processing.
- Responsible for tracking HR department training status, including the creation of reports for training recertification annually or as directed on Active Learner.
- Provides administrative support for recruitment and benefits administration, including assistance with the coordination of the pre-employment and hiring process.
- Prepares travel arrangements and expense reimbursement claims for out of state candidates.
- Maintains current employee data in the HRIS, completing initial entry and updates as required, and maintains electronic employee and assignee personnel files.
- Responsible for maintaining updated organizational charts for all departments and tracking headcounts and vacancies.
- Handles confidential information including unemployment claims, compensation planning, offer package documents, wage and salary information including completion of salary surveys.
- Assists with promotional item ordering for new hires, recruiting events and Health and Wellness Fairs.
- Organizes, compiles and accurately prepares required information for scheduled meetings, required reports and other documents, including obtaining input from HR department for agendas and other requirements.
- Coordinates travel and visa requirements within the Global Travel Guidelines and assists in preparing comprehensive travel arrangements as needed.
- Assists with the coordination and organization of meetings, special events, community involvement initiatives and committee involvement.
- Supports the administrative portion of the pre-employment and new hire processes.
- Supports and assists with meeting preparations (i.e., location, beverages, and food service).
- Maintains compliance posters for site.
- Contributes to the organizational vision of Global Methanol Leadership and as a team member demonstrates the core values of trust, respect, integrity and professionalism.
- Conducts all business in a manner which supports the Responsible Care® ethic.
- Actively participates in the Events Committee and co-chairs at minimum one event each year.
- Actively participates in the Administrative Assistant's group and provides support in the coordination and execution of major site events and activities.
- Networks with other Methanex sites to the mutual benefit of all sites.
- Responsible for ensuring awareness of all controlled documents relating to this position as per Document Awareness Report from Document Management Database.
- Contribute to the 'operational excellence' for Methanex USA as an effective member of the Human Resources Department.
Position Qualifications - High School diploma or equivalent required.
- Post-secondary education in Business Administration; Human Resources is preferred.
- 5 years' experience in an Administrative function, preferably within a manufacturing environment.
- Previous experience within an HR team would be an asset.
- Fundamental Human Resource functional knowledge - ability to work with HR staff and work with HR terms and issues.
- Advanced MS Office suite application knowledge.
- Proactive, self-directed and highly motivated, ability to be flexible and balanced perspective.
- Ability to perform under pressure in a fast paced and demanding environment; capable of responding to ongoing, multiple and varied requests.
- Ability to maintain utmost confidentiality and professionalism.
- Strong public relations skills to interface with both internal and external customers.
- Strong interpersonal, communication and administrative skills (planning, organizing, coordinating, implementing).
- Document management and office resources management skills.
- Ability to prepare basic correspondence, following verbal instruction.
Job Tags
Flexible hours,