Job Description

Summary:

The Loan Documentation Specialist II supports Loan Officers as well as the entire Royal Banks of Missouri Lending Team. The documenter is responsible for reviewing loan files, making requests, and collecting key documents, preparing the loan file and loan closing package, and meeting closing deadlines. Accurately perform loan processing duties, loan documentation, file setup, loan booking, and any necessary follow-up in association with commercial and consumer loan files for new, renewed, denied or withdrawn loans for loan officers and clients by performing the following duties. 

Duties and Responsibilities include the following. Other duties may be assigned.

1. Advanced knowledge and experience in commercial, consumer, and SBA loan documentation. *

1. Prepares all necessary documentation and correspondence in conjunction with new, renewed, withdrawn, and denied loans. *

1. Advanced organizational skills for loan files assigned for documentation and/or booking. *

1. Ability to multi-task and meet all closing, funding, and booking deadlines. * 

1. Ensure all loan documents are accurately prepared, adheres to compliance rules and regulations and are properly executed. *

1. Responsible for preparing loan closing documentation packages for loan officers. * 

1. Responsible for ensuring that the bank’s collateral position is secure regarding e-recording, UCC filing, and lien filing for motor vehicles. * 

1. Request and review UCC search pre- and post-closing to ensure proper lien position. *

1. Review files after loan closing to ensure that documents are fully executed and returned, process loan funding and book loan to core system, secure collateral, tracking of post-closing documentation. *

1. Process and send e-recorded and post-closing documentation to title companies.*
2. Performs a full range of duties pertaining to loan processing, closing, and servicing functions including pull system inquiries and reports to obtain credit/ loan history information for borrowers, loan officer inquiries, and obtaining loan payoff information. *

1. Prepare all loan documents and correspondence as requested by the Loan Officer. *

1. Responsible for scanning/ indexing the loan file to Centerdoc for monthly audit reviews. *

1. Booking loans to the system, process payments/ payoffs and determines the appropriate applications of those payments/ payoffs. *

1. Processes file maintenance transactions and booking corrections accurately and timely. *

1. Responsible for paying invoices related to loan origination and servicing functions according to the appropriate procedures. *

1. Responsible for obtaining releases and satisfactions for loans that Royal Banks pays off. *

1. Prepares hold request forms and collateral input sheets for negotiable collateral.*

1. Obtains initial coverage binders or copies of insurance policies and reviews policies for adequate coverage and ensures that the bank is listed as the lien holder or mortgagee. *

1. Maintains accurate and current data in the exception tracking report, credit bureau log, HMDA LAR, collateral list, and any other data tracking reports as assigned. *

1. Assists as needed with follow up of all final or outstanding documentation related to all loans. *

1. Maintains and reconciles loan expense payable accounts and updates costs in the process spreadsheet. *

1. Responsible for accurately preparing general ledger transaction entries and disbursement checks for all new or renewed loans including any subsequent construction draw requests. *

1. Scan and Index incoming documentation and supporting information in the appropriate files. *

1. Acts as a backup person for the payment processor or other Documentation Specialists as requested. *

1. Maintains and updates procedure manuals based on information received from management and supervisors. *
2. Manages, performs, and completes identified special projects within the department at the request of management and supervisor. *

1. Responsible for cross training in all other functions of the Loan Department to assist in any areas as needed or as requested by management or supervisors. *

1. Maintains educational and professional expertise through attendance at job related seminars, conferences, and workshops. *

1. Assists in the development of manuals and supporting documentation in relation to the Documentation Processor position. *

1. Completes online compliance courses on time as assigned by management. *

1. Performs all other duties as needed by management or supervisors. *

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Language Ability:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, per diem, balances, payments, and percentages. Ability to apply concepts of basic algebra.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. The ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Word; Microsoft Excel; Microsoft Outlook and Microsoft Windows. Knowledge of CSI Nupoint, Hawthorn River, and Encompass is a plus.

Education/Experience:

High school diploma or general education degree (GED); or two to four years related experience and/or training; or equivalent combination of education and experience.

Knowledge, Skills, and Other Abilities:

• Time management
• Oral communication skills
• Written communication skills
• Organization skills
• Follow up
• Multi-tasking skills
• Professionalism

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit; use hands and talk or hear. The employee is frequently required to stand; walk; reach with hands and arms and stoop, kneel, crouch or crawl. The employee is occasionally required to climb or balance. The employee must occasionally lift and/or move up to ten pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, ability to adjust focus and ability to see color.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

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