Job Description

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:

There are no minimum education or experience requirements for this title.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Preferred qualifications:

- Experience working in an office setting
- Be highly detailed and ensure discretion in all work-related matters
- Have strong interpersonal, verbal, and written communication skills
- Be proficient in Office 365, especially Word and Excel
- Excellent organizational skills, ability to manage multiple priorities
- Exceptional drive to complete tasks in a timely fashion


Duties Description - Function as administrative support for the OOP staff, including daily calendar, meetings, events, travel and special projects as needed
- Serve as the primary person on answering phones, forwarding calls and taking messages
- Maintain offices files, including listservs and databases for campuses, internal and other stakeholders
- Assist in administering day-to day activities of the office, including correspondence tracking, filing systems maintenance; and review, prepare, and process supply requisitions, travel vouchers, monthly financial reconciliations and invoice payments
- Maintain electronic records using excel containing various data; including but not limited to: reports from campuses and distributing them to appropriate campus liaison
- Assist in all events, meetings and special activities in which the office is involved
- Keep daily log of incoming and outgoing mail; including opening and distribution
- Serve as back-up for preparing meeting minutes
- Assist in reviewing, editing and preparation of professional correspondence
- Ordering of office supplies and other items needed within the office.

Some positions may require additional credentials or a background check to verify your identity.

Name Zachery Long


Telephone


Fax


Email Address Zachery.Long@suny.edu


Address

Street 353 Broadway


City Albany


State NY


Zip Code 12246


Notes on Applying Please apply at the following link: StateJobsNY

Job Tags

Permanent employment,

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