Job Description

Description

OPEN UNTIL FILLED

JOB SUMMARY:

The Office Assistant position provides administrative support services onsite for the Office of Prevention and Wellness. The incumbent assists in the day-to-day business operations of the office and programs.

ESSENTIAL FUNCTIONS:

1. Assist in the data entry of all information into statewide databases for all Prevention and Wellness Services and Programs
2. Scan supporting documentation needed for grant-funded programs.
3. Assist in receptionist duties that include greeting individuals, caregivers, vendors, guests, and other staff directing them to appropriate location. These duties also include answering/directing phone calls and providing information to callers.
4. Assist in maintaining facility disbursement account and charge account documentation. Order and maintain office and facility supplies.
5. Provide clerical support including typing letters, reports, minutes of meetings, and other correspondence.
6. Assist in maintaining an efficient and confidential filing system of administrative transactions.
7. Assist in maintain facility maintenance, emergency preparedness, and agency vehicle maintenance, as well as schedule for vehicle use.
8. Assist with copying and gathering of materials to disseminate for evidence-based prevention/wellness programing.

OTHER DUTIES:

• Perform such other duties as assigned by supervisor.

QUALIFICATIONS:

• Good oral and written communication skills.
• Good organizational and time management skills.
• Knowledge of office procedures and office equipment.
• Good typing, data collection, and computer skills.
• Ability to interact with people in a positive, supportive manner.
• Ability to work independently and as a team member.

Minimum Requirements

EXPERIENCE/EDUCATION REQUIRED:

No degree required. Experience in clerical/reception work preferred.

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