Job Description

We are currently recruiting for a Property Administrator to join a growing commercial real estate team seeking a detail‑driven individual to support daily operations across a multi‑property portfolio. This role partners closely with property management and engineering teams, delivering exceptional service to tenants and vendors while ensuring smooth execution of administrative, financial, and operational workflows.

Key Responsibilities:

• Manage property invoices and utility accounts using Yardi Payscan.
• Oversee service contracts, purchase orders, and certificate of insurance compliance for tenants and vendors.
• Support acquisitions and dispositions, including organizing diligence materials, coordinating site access, and preparing estoppels and post‑close communications.
• Maintain tenant data, prepare correspondence, and manage contract routing through DocuSign.
• Assist with work order and inspection platforms (Yardi Facility Manager), tenant move‑ins/outs, and special projects.
• Prepare monthly bill‑backs, assist with PO billing, and collaborate with vendors to ensure accurate invoicing.
• Support transaction‑related tasks such as notices, diligence packages, and business license research.

Qualifications:

• Bachelor’s degree in Real Estate, Accounting, Economics, or related field preferred.
• 2–4 years of experience in commercial real estate; industrial/office exposure required.
• Proficiency with property management/accounting systems, ideally Yardi (Voyager, Payscan), plus strong Excel and MS Office skills.
• Exceptional communication, organization, and customer service abilities.
• Comfortable working in a fast‑paced, collaborative, and deadline‑driven environment.

Job Tags

Similar Jobs